Summary

The Maintenance Contract Self-Billing flag can be used to prevent a maintenance contract from being included in a batch invoicing run, while leaving the invoice period open.

For example, if a leasing company isn’t in a position to make a monthly maintenance payment (due to the end customer missing a payment), the self-billing contract can be updated with a zero charge value and the invoicing routine will keep the charge period open to allow the value to be invoiced at a later date.

How does it work?

• Create a new Maintenance Contract as usual. In the Contract tab, tick the Self-Billing box.

• Add the equipment to the contract as usual with any dates, fees, and servicing.
• When carrying out a batch invoicing run within Invoices > Create Sales Invoices, this contract will be included as usual.
• When you encounter a period for which the leasing company isn’t ready to fulfil their payment, go back into the Equipment tab of the contract, and remove the associated value(s) from the Fee column (i.e. change to 0.00).

• When carrying out a batch invoicing run within Invoices > Create Sales Invoices, this contract will be excluded from invoicing. However, the Charge Period will not be advanced.
• When the leasing company has agreed to make the payment for the period, go back into the Equipment tab of the contract, and enter the required values into the Fee column.

• You can now redo the batch invoicing run within Invoices > Create Sales Invoices for the previous charge period, bringing the contract back up to date.