How to Book in Cross-Hire Items from a Purchase Order
Assuming a Cross Hire Purchase Order has been created, you can book in the goods once received.
Go to the Purchase Order you are booking goods in for and click the ‘Book In’ button on the bottom of the order.
A new Good Received Note (GRN) record is generated, pre-populated with the Cross Hire equipment from the Purchase Order that are still outstanding.
On this record, you can amend the date of the Receipt (it defaults to Today’s date). Update any Carriage costs on this screen as necessary.
Against each Equipment line, enter the Serial Number, which will update the Equipment records automatically.
On the ‘Other Details’ tab you can also record Carrier information if you require and record notes for this GRN. The system will set the GRN to apportion any Carriage (transport) costs as a Hire Extra to the linked Hire Contract this equipment is for.
Once you are happy that the GRN matches the goods you are intending to book in, simply click the ‘Book In’ button on the GRN.